Mapis CIC

GDPR Privacy Notice

This privacy notice explains what personal data is collected by Mapis CIC as well as how and why we store and use this data. When you share your personal data with us over email, phone or in person we collect this and are responsible for its storage and usage.

What is personal data?

Personal data is any information that relates to a living individual who can be identified from that data. Mapis CIC will only use the data we collect for the purposes of project delivery or to meet requirements in relation to the operation and delivery of our services.

Personal data will be viewed as information such as: name, contact details, ethnic origin, political opinions, religious beliefs, physical and mental health or condition, sexual life, criminal offences and genetic and/or biometric data.

How do we collect and use your personal data?

We will not gain or record any of your data without explicit consent. Preliminary verbal consent is the minimal requirement and will subsequently be confirmed in writing at the earliest opportunity. We will also ask for specific consent regarding either the use of any photographs (and/or videos) as well as whether or not you give permission to receive direct marketing communication from us.

As good practice, data is also collected on ethnicity and held confidentially for statistical purposes to monitor how well Mapis CIC reflects the diversity of the local community. The completion of an Equality and Diversity Monitoring Form is not required however strongly encouraged for this purpose. Responses are securely stored and held on a password-protected database. Personal information is only communicated within Mapis CIC’s staff and volunteer team on a strict need to know basis.

How do we store your personal data?

We will keep your personal data up to date and store it securely. We will keep your personal data up to date and store it securely. We will put appropriate technical measures in place to protect it from loss, misuse, unauthorised access and disclosure, and not collect or retain excessive amounts of personal data. When we have held your personal data for the maximum period of time allowed by data protection laws, we will destroy it securely.

What are your rights concerning personal data?

Your personal data is protected by legal rights. These include the right in certain circumstances to:

  • Request a copy of your personal data held by Mapis CIC;
  • Ask for your personal data to be erased, for example, if we no longer need it for the purpose we collected it;
  • Request that we suspend the processing of your personal data, for example if you want us to establish whether it is accurate or the reason for processing it;
  • Object to the processing of your personal data where we are processing it in the exercise of our official authority.

If our processing of your personal data relies on your consent, you also have the right to withdraw your consent at any time and the right to ask for your personal data to be transferred to another organisation (known as the Right to Data Portability).

For more information or to exercise your data protection rights please contact Maggie Sikora (Data Protection Officer). There are other rights not listed here and exemptions may apply in some circumstances. If you are unhappy about how your personal data has been used please refer to our complaints policy.

To download a more detailed version of our Data and Privacy Policies please click here.


Mapis CIC, First Floor

c/o Involve, The Court House

Broadway, Town Square,

Bracknell, Berkshire RG12 1AE